Invoice Processing for Restaurants
Your Sysco invoice is 20 pages. Your US Foods invoice is 15. Your local produce supplier sends a messy PDF every Tuesday. Invoicely extracts every line item from all of them — in seconds.
Restaurant invoices are the hardest to process
Restaurants receive more complex invoices than almost any other business. A single weekly delivery from a food distributor can produce a 20-page PDF with 300–500 line items across meat, dairy, produce, dry goods, frozen, and beverages. Multiply that by 3–5 suppliers, and your finance team is buried in data entry.
Most restaurant operators know their food cost percentage is too high — but they can't pinpoint exactly which products are driving it because the invoice data never makes it into a system fast enough to act on.
Every line item from every supplier — automatically
Upload your supplier invoices — PDF, scan, photo, or email forward. Invoicely's AI reads every page and extracts every line item: product name, quantity, unit, unit price, total, and category. Even from the messiest distributor formats.
Food distributor invoices
Sysco, US Foods, METRO, Performance Food Group — Invoicely handles the multi-page, multi-category formats these distributors use.
Beverage suppliers
Wine, spirits, beer, and soft drink invoices with per-case and per-unit pricing across dozens of SKUs.
Local suppliers
Produce, bakery, specialty items — every format works, even handwritten or poorly scanned invoices.
What restaurant teams use Invoicely for
- Food cost tracking— See exactly what you're spending on every product category, updated in real time as invoices come in. No more waiting for month-end to know your food cost ratio.
- Price comparison — Compare prices across suppliers for the same products. Know instantly if your beef prices went up 12% this month.
- Supplier negotiation — Walk into vendor meetings with data: price trends, category breakdowns, volume history. Negotiate from a position of clarity.
- Multi-location rollup — If you operate multiple locations, see consolidated spending across all sites — and spot which locations are overpaying.
Results restaurant teams see
- 80% less time on invoice data entry — hours back every week
- 99% extraction accuracy — even on 20-page distributor invoices
- Real-time food cost visibility — not a month-end surprise
- Price spike detection — catch increases before they erode margins
Based on Invoicely customer data, 2025.
Upload your first supplier invoice free
See every line item extracted in seconds — bring your longest Sysco invoice.