Line Item Extraction
Every product, every price, every quantity — extracted automatically from any invoice format. Even the 20-page ones.
Manual line-item entry is killing your team's time
A single wholesale food invoice can have 200–500 line items across 20+ pages. Someone on your team is typing every product name, every unit price, every quantity into a spreadsheet or accounting system. It takes hours per invoice. Errors compound. And by the time the data is entered, the numbers are already stale.
Generic OCR tools can read text from a page — but they can't reliably parse complex invoice layouts with multi-column tables, category headers, subtotals, and page breaks. The result? Garbled data that still needs manual cleanup.
How Invoicely extracts line items
Invoicely uses purpose-built AI models trained on the complex, multi-page invoices that hospitality teams actually receive. Not simple one-page bills — the dense, multi-category documents from food distributors, beverage suppliers, and equipment vendors.
1. Upload any format
PDF, scan, photo, or email forward. Any layout, any page count.
2. AI parses the full document
Invoicely reads every page — understanding table structures, category headers, subtotals, and page breaks as a human would.
3. Structured data in seconds
Every line item is extracted with product name, quantity, unit, unit price, total, and category — ready to review, export, or push to your accounting system.
What gets extracted from every line item
Product name
Full description as printed
Quantity
Units ordered and delivered
Unit of measure
kg, liter, case, each
Unit price
Price per unit
Line total
Calculated or as printed
Category
Auto-tagged (meat, dairy, etc.)
Tax / VAT
Per-line or per-invoice
Article number
Supplier SKU if present
Extraction by the numbers
- 99% accuracy — even on complex multi-page invoices (based on Invoicely customer data, 2025)
- Under 60 seconds — average extraction time for a full multi-page invoice
- 500+ line items — handled in a single extraction, no splitting required
- 80% less time — spent on invoice data entry vs. manual processing
Based on Invoicely customer data, 2025.
Built for the invoices other tools can't handle
Invoicely is designed for industries where invoices are complex by default — not one-page utility bills, but the multi-page, multi-category documents that wholesale suppliers send every week.
- Restaurants — Sysco, US Foods, and local distributor invoices with hundreds of food and beverage line items per delivery.
- Hotels — F&B, housekeeping, and maintenance supplier invoices across multiple departments and cost centers.
- Catering companies — Per-event supplier invoices with ingredient-level cost tracking.
- Event venues — F&B, AV, décor, and rental supplier invoices tied to specific events.
Stop typing line items by hand
Upload your first invoice free — see every line item extracted in seconds.