AP Automation Software
for Hospitality & Events Teams
Stop typing invoices. Invoicely extracts every line item from every page — even 20-page supplier PDFs with 500+ items — with 99% accuracy in under 60 seconds. Your AP team gets clean data and real-time spend visibility.
Start free — no credit card required.
99%
Extraction accuracy
<60s
Per invoice
500+
Line items per PDF
80%
Less manual work
What is AP automation software?
Accounts payable automation software eliminates the manual work in your invoice processing workflow. Instead of your finance team typing line items from supplier invoices into spreadsheets or ERP systems, AP automation captures invoice data automatically — extracting every product name, quantity, unit price, and category from any format. For hospitality and events teams, this means the 20-page wholesale invoices with 500+ line items that used to take hours now take seconds. Invoicely is AP automation built specifically for the complex, high-volume invoices in food service, hotels, catering, and event management — where generic tools fail because they were designed for simple one-page invoices, not the multi-page documents your suppliers actually send.
Why do hospitality teams need AP automation?
Manual accounts payable is a bottleneck that costs your team time, accuracy, and visibility.
Hours lost to manual data entry
Your AP team types invoice line items into spreadsheets one by one. A single 20-page supplier invoice can take 30 minutes. Multiply that by dozens of invoices per week.
Errors that slip through
Manual entry means typos, missed line items, and wrong amounts. These errors compound across hundreds of invoices and show up as discrepancies during month-end close.
Price increases you don't catch
When a supplier raises prices by 5%, it's buried in a 500-line invoice. Without automated tracking, nobody notices until margins are already squeezed.
No visibility into spend
Your purchasing data lives in scattered spreadsheets and email threads. Getting a clear picture of spend by category, vendor, or location requires hours of manual consolidation.
What does Invoicely automate in your AP workflow?
From invoice capture to spend intelligence — every step automated.
Full Line-Item Extraction
Every item from every page — quantities, unit prices, categories, and totals captured automatically. Not just invoice headers.
Real-Time Spend Analytics
See where your money goes — by category, by vendor, by item. Updated live as invoices come in, not after month-end close.
Price Intelligence
Track price changes across vendors and over time. Get alerts when any supplier raises prices so you can act before margins erode.
Smart Categorization
Every line item auto-tagged into your spending categories — consistently across all vendors, all formats, all locations.
Multi-Format Support
PDFs, scans, photos, email forwards — any format, any layout, any page count. Even the 30-page wholesale invoices that break other tools.
One-Click Export
Export to Excel, CSV, or your accounting software. Clean, structured data ready for QuickBooks, Xero, SAP, or any ERP system.
AP automation in 3 steps
From upload to full visibility — in minutes, not hours.
Capture invoices
Drop a PDF, snap a photo, or forward the email. Invoicely handles every format — even 30-page wholesale invoices with hundreds of line items.
AI extracts every line
Every item, every quantity, every price — extracted and categorized automatically. Multi-page invoices that used to take 20 minutes? Done in seconds.
Review & export
Review extracted data, approve with one click, and export to your accounting system. Real-time dashboards show your spend instantly.
Invoicely vs. generic AP tools
Most AP automation software is built for simple invoices. Invoicely is built for yours.
| Feature | Invoicely | Generic AP Tools |
|---|---|---|
| Multi-page invoice support (20+ pages) | ||
| Full line-item extraction (500+ items) | ||
| Processing time per invoice | <60 seconds | 5-15 minutes |
| Extraction accuracy | 99%+ | 80-90% |
| Real-time spend analytics | ||
| Price intelligence & alerts | ||
| Built for hospitality invoices | ||
| Free plan available |
The real cost of manual invoice processing
$15-40
Average cost to process one invoice manually
IOFM / Ardent Partners, 2024
15+ hours
Per week spent on invoice data entry by a single AP clerk
Invoicely customer data, 2025
3-5%
Revenue leaked to undetected supplier price increases
Hospitality industry benchmark
A mid-sized hotel processing 200 invoices per month can save 40+ hours of manual data entry and catch thousands in unnoticed price increases — paying for Invoicely many times over in the first month alone.
“We had one person spending 15 hours a week on invoice entry. With Invoicely, the same person now handles 3x the volume — and we actually have visibility into what we're spending.”
Frequently asked questions
Everything you need to know about AP automation with Invoicely.
AP automation software streamlines the accounts payable process — from invoice receipt and data extraction to approval workflows and payment. Instead of manually entering invoice data into spreadsheets or ERP systems, AP automation captures, validates, and routes invoices automatically. Invoicely focuses specifically on the extraction side: turning complex multi-page invoices into clean, structured data.
Most AP automation tools are built for simple, single-page invoices. Invoicely was built specifically for industries that deal with complex invoices — 20+ page PDFs with 500+ line items from wholesale food distributors, beverage suppliers, and multi-vendor events. We extract full line items (product name, quantity, unit price, category), not just header data like totals and dates.
No — and it's not designed to. Invoicely handles the extraction and intelligence layer: turning invoices into structured data and providing real-time spend analytics. You export clean data to your existing accounting software (QuickBooks, Xero, SAP, etc.) or ERP system. We complement your accounting stack, we don't replace it.
Most invoices are fully extracted in under 60 seconds, including multi-page documents. Complex invoices with 500+ line items may take a few minutes. Compare that to 15-30 minutes of manual data entry per invoice.
Invoicely focuses on the hardest part of AP: extracting accurate data from complex invoices. For approval routing, you can review and approve extractions within Invoicely before exporting, or use your existing approval workflow in your accounting system with the clean data Invoicely provides.
Yes. The Free plan includes up to 5 invoices per month with full line-item extraction, a basic spend dashboard, and Excel export. No credit card required. Upgrade to Light ($149/mo) or Pro ($499/mo) when your volume grows.
Invoicely is purpose-built for hospitality, events, catering, and food service — industries where invoices are complex, multi-page, and high-volume. Hotels, restaurants, catering companies, and event venues get the most value because their supplier invoices are exactly the kind that break generic AP tools.
See it work on your invoice.
Enter your email, forward an invoice, get a clean Excel back. Takes 2 minutes.